The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!
From the Wiki University
What evidence can you provide to prove your understanding of each of the following citeria?
Identify the records creators and their accountability requirements
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The creating organisation is identified as a public or private entity and likely sources of information about the creator are identified and assessed as relevant Completed |
Evidence:
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The record creator is identified by establishing who or what part of an organisation created the records Completed |
Evidence:
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Where there is more than one creator over time, all the creators are located in their organisational and chronological context Completed |
Evidence:
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The accountability requirements and functional responsibilities of the records creators are identified from available information sources Completed |
Evidence:
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Sources of information used in the research are identified as authentic and copies kept in accordance with organisational record keeping practice Completed |
Evidence:
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Locate the records creators in their organisational structure
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The nature of the jurisdiction governing the organisation is identified and described Completed |
Evidence:
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The location and context of the records creators are described in their organisational structure and context Completed |
Evidence:
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Identify the activities/function documented by the records
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The actions/activities which the records are generated by, or documented, are identified Completed |
Evidence:
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The boundaries of the activities are identified from the records and checked against a functional analysis of the organisation Completed |
Evidence:
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The records are matched to the functions for which the records creators are responsible Completed |
Evidence:
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Date-ranges for the records are determined from the records, supplemented where necessary from external sources Completed |
Evidence:
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Changes to the activities/function are documented over the time period of the records Completed |
Evidence:
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Analyse and describe the record keeping system in which the records are created to identify the series
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Elements of the record keeping system(s) are identified from the records and documented Completed |
Evidence:
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The records series is/are identified and documented in accordance with organisational standards and procedures Completed |
Evidence:
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The history and context of the records system is documented in accordance with organisational standards and procedures Completed |
Evidence:
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Describe the links between record keeping series
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Related record series which make up the records series system are identified from analysis of the available source information and the records themselves Completed |
Evidence:
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Predecessor and subsequent records series are described to place the series in its chronological context Completed |
Evidence:
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Anomalies to the normal order of the series are described Completed |
Evidence:
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Describe the anomalies to the normal order of the series
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Anomalies which have occurred over time to the systemic order of the series are identified from analysis of the available source information and the records themselves Completed |
Evidence:
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Any anomalies to the systemic order of the series are described and corrected in the way the records are maintained in accordance with organisational procedures Completed |
Evidence:
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Where they are identifiable, the causes of the anomalies which have occurred over time are described Completed |
Evidence:
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Document the records series and its relationships over time
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Documentation is complete, including all available information and analysis results Completed |
Evidence:
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